By Micheal Deutsch, Founder of Hands on Hoops Skills
-collect the email or address of your child’s friends’ mom or dad
-email or mail “Save The Date” information for your party 6-8 weeks in advance
-email a birthday party invitation 4-5 weeks from the party date
-let parents know if your party is drop-off or if they can attend with their kids
-rent indoor/outdoor space or have a permit for outdoor city parks/playgrounds (or arrive really early to secure your space 
)
)-see the space beforehand to confirm it is right for the amount of kids/parents attending
-if your park or playground does not have tables, bring your own foldable table/s. You might also bring a blanket or foldable chairs
-plan for the food and drinks for both parents and kids; ex-toddlers drink from juice boxes.
-ask parents about kids’ food allergies
-have a rain date or backup indoor location
-plan activities like basketball, chess, or other sports to keep kids engaged; schedule the activity before serving the food so kids can focus
-book your activities 4-6 weeks in advance
-have a photographer or grandpa take some pictures at the party
-have lots of water to keep everyone hydrated
-bring large garbage bags for cleanup
-have gift bags with toys that you know are safe and age-appropriate.
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The tip about scheduling the activity before serving the food is the one I’d print out and hand to parents. We did it backwards at my nephew’s party last spring, cake first and then a planned game, and we lost the room completely. Feeding them first and running the structured game after worked far better the second time. I’d also second the foldable tables, since our park had one bench and everything ended up on the ground. Asking about allergies in advance saved us too, as two kids at the same party were dairy-free. Curious about the 4-6 week booking window: is that mostly about venue availability, or the entertainers?